Medical Record Retrieval

This service is 100% integrated with your case management system. Our medical record retrieval service delivers records, invoices, notes, and costs directly back into your case management system.

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Who We Are

With over 25 years of expertise in the industry, our team is dedicated to providing fast, efficient, and secure retrieval services tailored to the unique needs of personal injury, workers’ compensation, and other legal professionals. We understand the complexities of medical record requests and take pride in delivering a seamless experience.
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What We Do

Our medical record retrieval service is 100% integrated with your CMS. Your team will never have to leave your system again to obtain medical records. We are a trusted provider of medical record retrieval services designed to simplify the document collection process for law firms. We specialize in obtaining, organizing, and securely delivering medical records for legal cases, ensuring that attorneys have access to the critical information they need when they need it.
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Why Use a Record Retrieval Service?

As a law firm, you spend countless hours training your paralegals on how to handle personal injury cases.  The goal of this training is to maximize the value of every case.  Don't waste your paralegals valuable time on an administrative process. Hire us, to get the job done!
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The Benefits of Using Our
Medical Record Retrieval Services

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  • Never Leave your CMS

    Everything is pulled from and delivered directly to your system.

  • Request Records

    Directly from your CMS inside your records tab.

  • Records Delivered

    Directly into your CMS in your documents tab.

  • Costs & Expenses

    Delivered directly back into your expense tab for accurate disbursements.

  • Ticket System

    All communications are through our ticket system, pushed to your email, and recorded in your notes tab.

  • Single Point of Contact

    Your own, dedicated customer service representative for your overall success. Available by phone or email.

What We Do

At Rob Levine Legal Solutions, we manage the entire medical record retrieval process from start to finish. We handle all aspects of the request process, from contacting healthcare providers to collecting, organizing, and delivering complete medical records for your case.

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We extract from your CMS

Your client’s information, the provider's data, and the HIPAA forms directly from your CMS. This allows your team to simply mark a provider for pickup in your CMS by our platform. This enables your team to request records efficiently. No duplication of work!

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We deliver to the client level in your CMS

All medical records and bills that you have requested.  The records and bills are OCR’ed and compressed and checked for accuracy.  Once delivered in your document storage system labeled by provider and dates of service we notify your case manager immediately by email.

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In addition, we deliver

All costs and expenses into your CMS into your cost & expense tab, labeled to match the provider. This makes it easy to pull client expenses during settlement.

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Single point of contact

Our team is experienced in working with law firms of all sizes, providing responsive customer support to address any challenges or questions along the way. You will have a CSR assigned to your account that you will be able to communicate directly with via phone, email or our ticketing system.

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Rob Levine Legal Solutions

Why Choose

We understand that medical records play a vital role in supporting legal claims, and our goal is to provide a smooth and efficient process that saves you time and resources. Our secure platform ensures that your data remains protected while our streamlined processes minimize delays and reduce manual effort, giving you peace of mind and freeing up valuable human resources.

  • 100% Integrated with your CMS

    Never leave your CMS, ever! We push and pull all information and documents directly from your system!

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    Don’t see your system here? We’ll integrate with your CMS at no cost to you.

  • Dedicated Support

    You will be assigned to a team that will handle your request from beginning to end, documenting the progress each step of the way, loaded right into your activity or notes tab.

  • Flat Fee Pricing

    We charge a flat fee per request.  No hidden charges: no per page fee, no rush fee, no certified records fee, no setup fee.  Plus, the providers charge.

  • Secure Digital Delivery

    All records delivered, OCRed, and compressed into their document storage system. We use cutting-edge encryption technology to protect your data throughout the retrieval process, safeguarding sensitive information against unauthorized access.

When you partner with Rob Levine Legal Solutions, you gain a trusted ally in handling the critical task of medical record retrieval.

100% Integrated Short and Sweet

Don't Let This Be You

Medical Record Retrieval Testimonial

    Philip M. DeFatta

    The integration with Casepeer is great!

    -Philip M. DeFatta

    DeFatta Law Firm

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    Sharelle Harlan

    Amazing assistance! We are overall pleased with RLLS Record Retrieval and the amazing assistance we get from your staff!

    -Sharelle Harlan

    Jabber & Isaac

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    Carlos Saldaña

    RLLS Record Retrieval has been a real resource for my law firm office. It saves a ton of time and my staff love how easy it is!

    -Carlos Saldaña

    KGS Law PLLC

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    laura baumgartner

    Thank you for creating this. After years of frustration, I finally feel like we have solved the age-old dilemma of getting our records within a reasonable time frame.

    -Laura Baumgartner

    Dworkin & Maciariello

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Contact Rob Levine Legal Solutions

Please fill out the contact form and a member of our team will contact you to discuss your needs

Permission to contact(Required)
By submitting your request via our online forms, you grant us permission to contact you by phone, text messaging, automatic telephone dialing system and/or a telephone dialing system using artificial or prerecorded voice message, and/or email using the phone number or email address that you provided so we may assist you with your request for more information regarding Rob Levine Legal Solutions. Being contacted is not a condition of purchase or acceptance of services of any kind.

Frequently Asked Questions

  • How will our Record Retrieval Service save my law firm Money

    By using our Record Retrieval Service, you are able to pass on the record retrieval fee to your client in the same manner as you are passing on the actual cost of the record. In addition, we can teach you how to use a line of credit to pay for all case expenses not just the record retrieval fee. For example, police reports, accident reconstruction, or even expert witnesses and pass on the interest expense to your client. Allowing you to reinvest in the growth of your law firm rather than paying for expenses out of your operation. Just ask us how our relationship with lenders can get you started today.

  • How will our Record Retrieval Service help increase the value of a lawsuit

    The benefit of using our Record Retrieval Service is having our expert team handle the administrative process of collecting records which does not increase the value of your cases. This will free up your highly trained and highly paid paralegals to concentrate on building value in your clients’ case by ensuring an excellent investigation, establishing liability, and doing proper medical management.

  • Is our Record Retrieval Service the company’s core competency?

    Our Record Retrieval Service highly-trained team only has one function…medical record retrieval. We only handle medical record retrieval for law firms, and we only work with law firms who are 100% integrated with their case management system. This ensures our high-quality service and your satisfaction.

  • What if the case management system is not currently integrated with Rob Levine Legal Solutions?

    Our company has a full staff of developers who are dedicated to integrating with new case management systems. We charge nothing to you or your case management system for the integration and require no contracts or set up fees. If you are not 100% satisfied, just stop using us.

  • Can I control how much I want to pay for a medical record?

    The law firm can create a cost cap. This is the maximum dollar amount you are willing to pay without prior approval. When an invoice comes in that exceeds your cost cap, we will create a ticket which will send your case manager an email asking for their approval. All tickets and responses are stored in your case management system in your notes tab.

  • How long does it take to get my medical records?

    When we begin working with a new law firm with new medical providers, the average time is 30 days as we begin building the providers into our system and automating the process as well as creating relationships with your providers. As we continue the relationship, our turnaround time optimizes to approximately 23 days.

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